Difference between revisions of "Email"

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==Email Forwarding==
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Since we are using SpamAssassin for spam control at CCRMA, using the <code>.forward</code> system of forwarding is no longer supported.  '''Please, do not use a <code>.forward</code> file at CCRMA.'''  Forwarding is therefore better done in your <code>~/.procmailrc</code> file, explained in the section on Spam Control [http://cm-wiki.stanford.edu/wiki/Spam_Control_at_CCRMA#Forwarding here].
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==Webmail==
 
==Webmail==
  
 
With CCRMA Webmail you can access your email from a web browser by visiting:
 
With CCRMA Webmail you can access your email from a web browser by visiting:
  
<pre>http://ccrma.stanford.edu/webmail</pre>
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[https://cm-mail.stanford.edu/mail cm-mail.stanford.edu/mail]
  
Type you username and password in the login field and you are in.  If it's your first time using the program, it will ask you to specify some settings then bring you to your '''Inbox'''.  Webmail defaults to the '<code>mail</code>' directory (in your home directory '<code>~/mail</code>') for storing your various email folders.   This folder is convenient for use with IMAP clients as well. Webmail also allows manipulations of files and directories in your home directory through 'WebDisk.'  Check that out.
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For more information on how to use the webmail interface, see the Roundcube user's guide here: [http://docs.roundcube.net/doc/help/1.1/en_US/]
  
==Configuring Email Clients at the Linux Workstations at CCRMA: Evolution, Thunderbird, KMail==
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==Mail Filtering==
  
===SMTP Outgoing===
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We have a sieve implementation running on our new mail server.  You can set your mail filters by editing the sieve files manually, or by editing them from within the webmail interface: https://cm-mail.stanford.edu/mail
SMTP Server:  
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<pre>smtp.stanford.edu</pre>
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==Configuring Email Clients with IMAP and SMTP==
  
===IMAP Receiving===
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Mail clients on the Linux workstations include: Evolution, Thunderbird, KMail.  This is general information applicable across any mail client.
 
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CCRMA Secure IMAP server:
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<pre>cm-mail.stanford.edu</pre>
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This server requires 'SSL' (the secure connection), and authentication: your CCRMA username and password.
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As part of its configuration, your IMAP client should also have a place to enter your IMAP folder.  This is an important part of using IMAP, since this folder will contain all your email folders and subfolders in one location, so that any IMAP client accessing email will show the same set of folders no matter which client you use (the advantage of IMAP).  Make sure you have a folder called <code>mail</code> at the top level in your home directory.  So, when configuring IMAP, enter <code>mail</code> as the IMAP folder (or sometimes called the folder 'Namespace').  This way, your email client will know were to look for it's folders, rather than having to search throughout your home directory, which adds significant time to starting your email client.
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==Configuring your personal Email Clients with IMAP and SMTP==
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CCRMA recommends secure IMAP (rather than POP) for your personal Email clients (Apple Mail, Outlook, and any Linux clients).  Secure POP is, however, available.
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===SMTP Outgoing===
 
===SMTP Outgoing===
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SMTP Server:  <pre>cm-mail.stanford.edu</pre>
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SSL must be enabled.  PLAIN authentication using your CCRMA username and password.
  
====From inside Stanford====
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===IMAP Receiving===
  
To send email from inside the Stanford network (campus wide), you can point any email client to:
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CCRMA Secure IMAP server:
  
<pre>smtp.stanford.edu</pre>
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<pre>cm-mail.stanford.edu
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port: 10993</pre>
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'''NOTE: '''This is not the default port (of 993).  Please use 10993 when possible, this is a new mail server which we are transitioning to.
  
Authenticatioin is not required.
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This server requires 'SSL' (the secure connection), and authentication using your CCRMA username and password.
  
====From outside Stanford====
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'''NOTE: '''The following is applicable only if using the old mail server (currently running on the default port of 993):
  
For users with a SUID, Stanford offers a 'roaming' smtp server, which requires authentication with your SUID username and password:
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: As part of its configuration, your [http://en.wikipedia.org/wiki/Imap IMAP] client should also have a place to enter your '''IMAP folder'''.  This is an important part of using IMAP, since this folder will contain all your email folders and subfolders in one location, so that any IMAP client accessing email will show the same set of folders no matter which client you use (the advantage of IMAP).  Make sure you have a folder called <code>mail</code> at the top level in your CCRMA home directory.  So, when configuring your IMAP client, enter <code>mail</code> as the IMAP folder (or sometimes called the folder 'Namespace').  This way, your email client will know were to look for it's folders, rather than having to search throughout your home directory, which adds significant time to starting your email client, and adversely overloads the IMAP server.
  
<pre>smtp-roam.stanford.edu</pre>
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==Pine/Alpine==
  
As part of this configuration, don't forget to enable: "This server requires authentication" (or some such statement) and enter your SUID and passwordIn the end, you can configure your email client to send using this server, whether or not you are inside the Stanford network.  So, if you plan to take your machine off campus at all, you may want to just use this option. 
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Alpine is a terminal based email program (formerly known as Pine).  That means that you use it from inside a terminal window by typing:
  
If you don't have a SUID, you will have to use <code>smtp.stanford.edu</code> for outgoing email while on campus, but use your own ISP SMTP server (e.g. <code>smpt.comcast.net</code>) for outgoing mail.  If you are not at home, or don't know the SMTP server for your location, you'll have to use CCRMA Webmail or pine to send CCRMA email.  Or use [[Remote_Access#X11_Display_Forwarding|X11 display forwarding]], and use one of the Linux clients display forwarded to your machine, which is like sending email locally from a CCRMA workstation (and thus from within the Stanford network).
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<pre>~>alpine</pre>
 
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===IMAP Receiving===
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Use the same process outlined above: [[http://cm-wiki.stanford.edu/wiki/Email#IMAP_Receiving]]
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==Pine==
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Pine is a terminal based email program.  That means that you use it from inside a terminal window by typing:
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<pre>~> pine</pre>
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This program is especially good when you have low bandwidth access.  Some CCRMA users prefer this program to any others.  Conveniently, it uses the same IMAP folder as Webmail ('<code>mail</code>': see IMAP below) so that you can configure all your mail clients to source the same set of folders (the joy, as it were, of IMAP).
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This program is especially good when you have low bandwidth access.  Some CCRMA users prefer this program to any others.  Conveniently, it uses the same IMAP folder as Webmail ('<code>mail</code>': see IMAP above) so that you can configure all your mail clients to source the same set of folders (the joy, as it were, of IMAP).
  
 
Here's what it looks like:
 
Here's what it looks like:
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It is a very simple program based on the 'pico' text editor.  It does take some getting used to however.  Its advantage is that it requires less internet bandwidth to work, so it's great for quick reads and access in remote locations.  Lots of CCRMA folks love this program, so don't hesitate to ask around.  There is no mouse interaction, but lots of arrow and single text key input for navigation and email functions.
 
It is a very simple program based on the 'pico' text editor.  It does take some getting used to however.  Its advantage is that it requires less internet bandwidth to work, so it's great for quick reads and access in remote locations.  Lots of CCRMA folks love this program, so don't hesitate to ask around.  There is no mouse interaction, but lots of arrow and single text key input for navigation and email functions.
 
 
==Forwarding==
 
 
Since we are using SpamAssassin for spam control at CCRMA using the <code>.forward</code> system of forwarding is no longer desirable, because the <code>.forward</code> file is accessed and its function is carried out before that of <code>.procmailrc</code>.  So, your email gets forwarded '''before''' it gets processed through SpamAssassin and filters.  Forwarding is therefor better done in <code>.procmailrc</code>.  See [http://cm-wiki.stanford.edu/wiki/Spam_Control_at_CCRMA#Forwarding_with_Spam_Control] for how to do this.
 
  
 
[[Category:CCRMA User Guide]]
 
[[Category:CCRMA User Guide]]

Latest revision as of 15:25, 17 September 2015

Email Forwarding

Since we are using SpamAssassin for spam control at CCRMA, using the .forward system of forwarding is no longer supported. Please, do not use a .forward file at CCRMA. Forwarding is therefore better done in your ~/.procmailrc file, explained in the section on Spam Control here.

Webmail

With CCRMA Webmail you can access your email from a web browser by visiting:

cm-mail.stanford.edu/mail

For more information on how to use the webmail interface, see the Roundcube user's guide here: [1]

Mail Filtering

We have a sieve implementation running on our new mail server. You can set your mail filters by editing the sieve files manually, or by editing them from within the webmail interface: https://cm-mail.stanford.edu/mail

Configuring Email Clients with IMAP and SMTP

Mail clients on the Linux workstations include: Evolution, Thunderbird, KMail. This is general information applicable across any mail client.

SMTP Outgoing

SMTP Server:
cm-mail.stanford.edu

SSL must be enabled. PLAIN authentication using your CCRMA username and password.

IMAP Receiving

CCRMA Secure IMAP server:

cm-mail.stanford.edu
port: 10993

NOTE: This is not the default port (of 993). Please use 10993 when possible, this is a new mail server which we are transitioning to.

This server requires 'SSL' (the secure connection), and authentication using your CCRMA username and password.

NOTE: The following is applicable only if using the old mail server (currently running on the default port of 993):

As part of its configuration, your IMAP client should also have a place to enter your IMAP folder. This is an important part of using IMAP, since this folder will contain all your email folders and subfolders in one location, so that any IMAP client accessing email will show the same set of folders no matter which client you use (the advantage of IMAP). Make sure you have a folder called mail at the top level in your CCRMA home directory. So, when configuring your IMAP client, enter mail as the IMAP folder (or sometimes called the folder 'Namespace'). This way, your email client will know were to look for it's folders, rather than having to search throughout your home directory, which adds significant time to starting your email client, and adversely overloads the IMAP server.

Pine/Alpine

Alpine is a terminal based email program (formerly known as Pine). That means that you use it from inside a terminal window by typing:

~>alpine

This program is especially good when you have low bandwidth access. Some CCRMA users prefer this program to any others. Conveniently, it uses the same IMAP folder as Webmail ('mail': see IMAP above) so that you can configure all your mail clients to source the same set of folders (the joy, as it were, of IMAP).

Here's what it looks like:

Pine-main-menu.png

It is a very simple program based on the 'pico' text editor. It does take some getting used to however. Its advantage is that it requires less internet bandwidth to work, so it's great for quick reads and access in remote locations. Lots of CCRMA folks love this program, so don't hesitate to ask around. There is no mouse interaction, but lots of arrow and single text key input for navigation and email functions.