Email

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===SMTP Outgoing===
===SMTP Outgoing===
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SMTP Server:  
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SMTP Server: <pre>smtp.stanford.edu</pre>
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SSL must be enabled.  No authentication required.
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<pre>smtp.stanford.edu</pre>
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===IMAP Receiving===
===IMAP Receiving===
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This server requires 'SSL' (the secure connection), and authentication using your CCRMA username and password.
This server requires 'SSL' (the secure connection), and authentication using your CCRMA username and password.
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As part of its configuration, your [http://en.wikipedia.org/wiki/Imap IMAP] client should also have a place to enter your '''IMAP folder'''.  This is an important part of using IMAP, since this folder will contain all your email folders and subfolders in one location, so that any IMAP client accessing email will show the same set of folders no matter which client you use (the advantage of IMAP).  Make sure you have a folder called <code>mail</code> at the top level in your CCRMA home directory (<pre>~/mail</pre>). So, when configuring your IMAP client, enter <code>mail</code> as the IMAP folder (or sometimes called the folder 'Namespace').  This way, your email client will know were to look for it's folders, rather than having to search throughout your home directory, which adds significant time to starting your email client.
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As part of its configuration, your [http://en.wikipedia.org/wiki/Imap IMAP] client should also have a place to enter your '''IMAP folder'''.  This is an important part of using IMAP, since this folder will contain all your email folders and subfolders in one location, so that any IMAP client accessing email will show the same set of folders no matter which client you use (the advantage of IMAP).  Make sure you have a folder called <code>mail</code> at the top level in your CCRMA home directory <pre>mail</pre>  So, when configuring your IMAP client, enter <code>mail</code> as the IMAP folder (or sometimes called the folder 'Namespace').  This way, your email client will know were to look for it's folders, rather than having to search throughout your home directory, which adds significant time to starting your email client, and adversely overloads the IMAP server.
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Unfortunately, IMAP filters are not yet supported with the CCRMA system.  This means that you will have to configure any email filters manually on each client.  Bummer ...
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Unfortunately, IMAP filters are not yet supported with the CCRMA system.  This means that you will have to configure any email filters manually on each client.
==Configuring your personal Email Clients with IMAP and SMTP==
==Configuring your personal Email Clients with IMAP and SMTP==
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<pre>smtp-roam.stanford.edu</pre>
<pre>smtp-roam.stanford.edu</pre>
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As part of this configuration, don't forget to enable: "This server requires authentication" (or some such statement) and enter your SUID and password.  In the end, you can configure your email client to send using this server, whether or not you are inside the Stanford network.  So, if you plan to take your machine off campus at all, you may want to just use this option.  See the Stanford Computing Link here: [http://www.stanford.edu/services/email/securesmtp].
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As part of this configuration, don't forget to enable: "This server requires authentication" (or some such statement) and enter your SUID and password.  It also requires SSL (secure connection).  In the end, you can configure your email client to send using this server, whether or not you are inside the Stanford network.  So, if you plan to take your machine off campus at all, you may want to just use this option.
If you don't have a SUID, you will have to use <code>smtp.stanford.edu</code> for outgoing email while on campus, but use your own ISP SMTP server (e.g. <code>smpt.comcast.net</code>) for outgoing mail while at home, off campus.  If you are not at home, or don't know the SMTP server for your location, you'll have to use [http://cm-wiki.stanford.edu/wiki/Email#Webmail CCRMA Webmail] or [http://cm-wiki.stanford.edu/wiki/Email#Pine.2FAlpine Pine] to send CCRMA email.  Or use [[Remote_Access#X11_Display_Forwarding|X11 display forwarding]], and use one of the Linux clients display forwarded to your machine, which is essentially like sending email locally from a CCRMA workstation (and thus from within the Stanford network).
If you don't have a SUID, you will have to use <code>smtp.stanford.edu</code> for outgoing email while on campus, but use your own ISP SMTP server (e.g. <code>smpt.comcast.net</code>) for outgoing mail while at home, off campus.  If you are not at home, or don't know the SMTP server for your location, you'll have to use [http://cm-wiki.stanford.edu/wiki/Email#Webmail CCRMA Webmail] or [http://cm-wiki.stanford.edu/wiki/Email#Pine.2FAlpine Pine] to send CCRMA email.  Or use [[Remote_Access#X11_Display_Forwarding|X11 display forwarding]], and use one of the Linux clients display forwarded to your machine, which is essentially like sending email locally from a CCRMA workstation (and thus from within the Stanford network).

Current revision as of 15:15, 4 October 2010

Contents

Email Forwarding

Since we are using SpamAssassin for spam control at CCRMA, using the .forward system of forwarding is no longer supported. Please, do not use a .forward file at CCRMA. Forwarding is therefore better done in your ~/.procmailrc file, explained in the section on Spam Control here.

Webmail

With CCRMA Webmail you can access your email from a web browser by visiting:

http://ccrma.stanford.edu/webmail

Type your username and password in the login field. If it's your first time using the program, it will ask you to specify some settings then bring you to your Inbox. Webmail defaults to the 'mail' directory (in your home directory '~/mail') for storing your various email folders. Use this folder for IMAP clients as well. Webmail also allows manipulations of files and directories in your home directory through 'WebDisk.' Check that out. You can find the OpenWebmail project pages here: [1].

Configuring Email Clients at the Linux Workstations at CCRMA: Evolution, Thunderbird, KMail

SMTP Outgoing

SMTP Server:
smtp.stanford.edu

SSL must be enabled. No authentication required.

IMAP Receiving

CCRMA Secure IMAP server:

cm-mail.stanford.edu

This server requires 'SSL' (the secure connection), and authentication using your CCRMA username and password.

As part of its configuration, your IMAP client should also have a place to enter your IMAP folder. This is an important part of using IMAP, since this folder will contain all your email folders and subfolders in one location, so that any IMAP client accessing email will show the same set of folders no matter which client you use (the advantage of IMAP). Make sure you have a folder called mail at the top level in your CCRMA home directory
mail
So, when configuring your IMAP client, enter mail as the IMAP folder (or sometimes called the folder 'Namespace'). This way, your email client will know were to look for it's folders, rather than having to search throughout your home directory, which adds significant time to starting your email client, and adversely overloads the IMAP server.

Unfortunately, IMAP filters are not yet supported with the CCRMA system. This means that you will have to configure any email filters manually on each client.

Configuring your personal Email Clients with IMAP and SMTP

CCRMA recommends secure IMAP (rather than POP) for your personal Email clients (Apple Mail, Outlook, and any Linux clients). Secure POP is, however, available.

SMTP Outgoing

From inside Stanford

To send email from inside the Stanford network (campus wide), you can point any email client to:

smtp.stanford.edu

Encryption is required.

From outside Stanford

For users with a SUID, Stanford offers a 'roaming' smtp server, which requires authentication with your SUID username and password:

smtp-roam.stanford.edu

As part of this configuration, don't forget to enable: "This server requires authentication" (or some such statement) and enter your SUID and password. It also requires SSL (secure connection). In the end, you can configure your email client to send using this server, whether or not you are inside the Stanford network. So, if you plan to take your machine off campus at all, you may want to just use this option.

If you don't have a SUID, you will have to use smtp.stanford.edu for outgoing email while on campus, but use your own ISP SMTP server (e.g. smpt.comcast.net) for outgoing mail while at home, off campus. If you are not at home, or don't know the SMTP server for your location, you'll have to use CCRMA Webmail or Pine to send CCRMA email. Or use X11 display forwarding, and use one of the Linux clients display forwarded to your machine, which is essentially like sending email locally from a CCRMA workstation (and thus from within the Stanford network).

IMAP Receiving

Use the same process outlined above: IMAP Receiving.

GMail

GMail IPOP requires SSL and select port 995.

Pine/Alpine

Alpine is a terminal based email program (formerly known as Pine). That means that you use it from inside a terminal window by typing:

~>alpine

This program is especially good when you have low bandwidth access. Some CCRMA users prefer this program to any others. Conveniently, it uses the same IMAP folder as Webmail ('mail': see IMAP above) so that you can configure all your mail clients to source the same set of folders (the joy, as it were, of IMAP).

Here's what it looks like:

Image:pine-main-menu.png

It is a very simple program based on the 'pico' text editor. It does take some getting used to however. Its advantage is that it requires less internet bandwidth to work, so it's great for quick reads and access in remote locations. Lots of CCRMA folks love this program, so don't hesitate to ask around. There is no mouse interaction, but lots of arrow and single text key input for navigation and email functions.

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