CCRMA Stage Guidelines

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# Take care that the appropriate equipment is not damaged or stolen during the time it is out of the studio. You will be held responsible.
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=====Student/Guest Concert Production=====
=====Student/Guest Concert Production=====

Revision as of 20:00, 4 March 2008

The following guidelines are intended to keep the CCRMA facilities functioning at an optimal level for all users.

CCRMA resources including the Stage are dedicated to music making, composition, performance, research and education, and are to be used according to Stanford policies. Stage may not be used for unsanctioned personal or private purposes.

Access is limited to faculty, students and guests of the department with prior reservation with the exception of public events.

Any violation of these guidelines will result in disciplinary action and loss of usage privileges.


Contents

Description of the Facility

The Stage is CCRMA’s 100-seat modular concert space. It is equipped with 8 high-quality loudspeakers and a digital mixing console for sound manipulation, two computers (Mac Mini and Linux), a DVD/CD player and an LCD projector for multi-media presentations. A Yamaha Disklavier piano is also available along with a performance lighting system. The room is acoustically treated, with acoustically sealed windows and doors

Security is a prime concern as there is much expensive equipment located in the Stage. Security depends on the doors remaining locked at all times: access is handled by electronic sensors at the doors that can be activated by Stanford ID cards that have been entered into the CCRMA security system or by a temporary access card we can provide. Front and rear doors are acoustically sealed and should not be propped open with doorstop wedges underneath the door. Doors must be left closed and locked when no one is present in the Stage. The exterior doors of the building will be opened during the event's hours.

The lighting and sound systems are complicated and will require a staff member who is familiar with the CCRMA equipment to set up. Arrangements should be made with CCRMA staff well ahead of any event to be sure the technical requirements can be handled. Direct audio and video connections from laptop computers is possible as well as DVD and multi-channel music playback from the CCRMA computers. Some configurations require significant setup, so advance notice of the technical requirements is absolutely necessary.

The sound system features a Tascam DM-3200 mixer that feeds 4 ADAM S3a and 4 ADAM P22 loudspeakers. Six microphones and stands are available along with six music stands. 8-tracks of digital audio output are available from the Linux computer system and the Mac Mini can connect through a MOTU 828II interface for 8-channel playback or through its built-in stereo output. The DVD player sends only a stereo output to the mixer but down-samples the 5.1 output to stereo internally. Several spotlights are controlled from a DMX light board but require manual configuration by CCRMA staff. Please do not alter any wiring without assistance from CCRMA staff.

A tuning of the piano can be arranged prior to the performance by specific request at the renter/user's expense.

Booking the Stage can also include the reservation of a “green room” studio behind the stage with a private restroom for performers.

The 100 chairs in the room can be set in different formations according to the events' needs.

Teaching Purposes

Stage is used primary for classes and seminars taught by the Music Department during weekdays while the University is in session as well as for the CCRMA concert series. Other uses include musical production and composition or research by CCRMA and Music Department faculty, students and staff.


Scheduling

Booking for Stage is handled through the Music Department and/or the Registrar’s Office but requires an additional sign-off by the CCRMA director, Chris Chafe. Every effort will be made to accommodate all users, but in case of scheduling conflicts, priorities will be given first to CCRMA Classes and Concerts, faculty and students’ work including Degree-in-Progress students and then to other approved guests.

Regularly assigned times for specific classes will appear on each week's schedule when it's posted. Please schedule free times with your CCRMA email/login name. You must erase your name from the schedule if you choose not to use your time. Email is very useful for making arrangements for the swapping of studio or lab hours and notice of available time, but scheduling changes must be reflected as well on the current schedule.

CCRMA Staff will check schedules to determine the appropriate use of the premises.

Procedure for a Session

When you first arrive:

  1. Book the room online at: http://musiccal.stanford.edu
  2. Report by email to chryssie@ccrma.stanford.edu, if the room was left in less than perfect condition. (ie. All cables should be put away, there should no trash lying about, chairs should be neatly stacked to the sides of the room, no microphones left out or other equipment, the piano should be covered, etc.)
  3. Report any problems with the equipment by email to jay@ccrma.stanford.edu and chryssie@ccrma.stanford.edu.
  4. Manuals for the equipment are kept under the mixing board and should not be removed from Stage at anytime.

When you leave:

  1. Put everything away, including all cables.
  2. Make sure you are logged out of the computers.
  3. The piano should be shut and covered.
  4. Switch off spotlights, incandescent lights and leave fluorescents on.
  5. The room should be cleaner than when you found it.
  6. The doors must be left closed and locked.


Users are responsible for the equipment. If studio equipment is damaged through misuse or carelessness, you will be billed for its replacement. Smoking, eating or drinking other than water, are not allowed.

The equipment in each room is configured to allow for flexible interconnections. Please do not move or disconnect any cables or equipment. Only faculty and staff are to disconnect or reconfigure any cabling, or physically move any piece of equipment

Key Card Reader System

A key card system allows all faculty, staff, students and guests 24 hour access to the CCRMA facilities.

CCRMA faculty maintains exclusive authority to grant or evoke card access as well as temporary restrictive access to limit an individual's access to the rooms or a combination of rooms.

Since the Access System records all card activity 24 hours a day, make sure you do not lend your card to anyone else since this could cause the card owner to be held responsible for the room and its property contents. You will be held accountable for access granted with your card. If you are approached for access to the studios from someone without a CCRMA ID, please contact sleitman@ccrma.stanford.edu.

Hardware and Software Setups

System hardware: if you need to move or rearrange any system hardware during your scheduled time, ask for assistance to a staff member. Allow time during your session for putting back everything as it was.

If you need software installed for specialized work, contact nando@ccrma.stanford.edu and carrlane@ccrma.stanford.edu.

System configurations: Do not alter various system settings and configurations. The use of certain software may require changes. Should these be changed during a lab session they should be set to their normal settings at the end of the session. If you are unsure of what the normal settings are for a given machine see the appropriate staff or faculty.

Stage's equipment and manuals should not be removed from the room at any time.

Backing Up

Always remember to save your work and your mixer patches on the standard compact flash card for the digital mixer. Properly name and lock your patch.


Bringing Outside Equipment Into Stage

Users are welcome to bring their own gear into the room for use on the own projects.

Please disconnect and remove your equipment from the studio after use so that others are not inconvenienced.

CCRMA is not responsible for instruments or equipment left unattended in the room. We cannot store equipment.


Borrowing Stage Equipment

All stage equipment is not to be moved without prior permission from CCRMA Staff or Faculty.

  1. Obtain permission from appropriate CCRMA faculty or staff for the use of equipment.
  2. Check schedule to determine who will be using the room during the times the equipment in question will be removed.
  3. Notify all affected users of your intention to borrow the equipment.
  4. Take care that the appropriate equipment is not damaged or stolen during the time it is out of the studio. You will be held responsible.
  5. Once the equipment has been returned and reinstalled test it to be sure it is functioning properly. Alert all users that the equipment has been returned
Student/Guest Concert Production

Here is a chronological ordering of steps you should take to prepare for a performance:

  1. Submit a concert date with the Music Department’s Booking Online Calendar after consulting it for free dates.
  2. Submit an email request with your booking form to chryssie@ccrma.stanford.edu, outlining your needs for the performance:
  • List of equipment needed
  • Dates and times the equipment is needed including rehearsals
  • Diagram of the concert set up
  • Consult with the appropriate staff or faculty to determine whether or not additional support is required
  • Send a memo listing all equipment to be removed and back if needed from the studios.
  • It takes time to transport and connect equipment as well as break-down and reset the room. Therefore, be sure to sign-up for extra time for this purpose.
  • All equipment used including microphones etc borrowed from CCRMA should be returned immediately following your session and reconnected if needed.
  • Emergencies: It is understandable that emergencies may arise. For example, a student might need additional equipment not listed in the original request. Should such an emergency arise contact chryssie@ccrma.stanford.edu, jay@ccrma.stanford.edu, sleitman@ccrma.stanford.edu.
  • If additional assistance is needed request you will be assigned a staff or graduate student to help.

Additionally, it is possible to record your lab session or performance with prior notification.

CCRMA Stage Contacts

Contacts at CCRMA include:

  • Tricia Schroeter (booking): tricia@ccrma.stanford.edu
  • Chryssie Nanou (booking and coordinating): chryssie@ccrma.stanford.edu
  • Jay Kadis (audio): jay@ccrma.stanford.edu
  • Fernando Lopez-Lezcano (computers): nando@ccrma.stanford.edu
  • Carr Wilkerson (computers): carrlane@ccrma.stanford.edu
  • Sasha Leitman (gear): sleitman@ccrma.stanford.edu

RECORDINGS: Jay for all recordings.

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