A Guide to Common Areas

From its beginnings in the Stanford Artificial Intelligence Laboratories of the 1960s, CCRMA has tried to maintain an open and friendly environment. Nearly all of the resources are shared among researchers, faculty, and students in cooperation with each other. The number of people interested in working at CCRMA has grown faster than the facilities, and so it is especially important that all CCRMA-lites respect one another, and help to maintain an environment in which all of us can be productive and creative. This guide is an attempt to outline some of the policies and procedures - "rules to live by" - that will help us to maintain this cooperative environment.

Of course it is impossible to legislate "good citizenship" or a complete code of conduct because no list of rules can cover all possible cases. Really, when in doubt, follow these three simple ideas:

(1) Don't do anything that you wouldn't want someone else to do to you

(2) NEVER change ANY wiring in ANY studio for any reason (see a staff member for this) and

(3) ALWAYS make sure you lock doors and windows if you are the last to leave the building.

General Use of the Facility

The facility is open to registered CCRMA users, which consist of undergraduate and graduate students, research staff, faculty, and visiting composers and researchers on a twenty-four hour basis. In order to use the facility you must first sign up to become a CCRMA user (link available only from within the CCRMA building) and be approved by a sponsor.  This will allow you use of the various resources and access to the facility.

In return for use of the facility, we ask that you be respectful of the CCRMA community and work in a cooperative manner. Projects involving heavy use of CCRMA resources should be approved by a CCRMA staff person ahead of time. In general, see Matt Wright to make arrangements. To sign-up for the use of a studio or audio equipment, please see Eoin Callery.

Equipment should NEVER be moved, rewired, or rearranged without permission.

If an occasion occurs where you have to move other equipment for a short period of time in order to complete some work and you are not able to find a staff person, please send a message to Matt and leave a note as to where you have moved the particular piece of equipment. You are also required to put whatever you move back where it belongs after you use it. Before moving anything, you should also check to make sure that you are not disturbing someone else's work.

In general, if you have a problem with something, please see a staff person: Nette Worthey - general administration; Fernando Lopez Lezcano or Carlos Alberto Sanchez - network, NeXT, and Linux administration; Matt Wright - technical issues in general.

If you haven't already, please take a minute to familiarize yourself with the list of Frequently Asked Questions about CCRMA.

Appropriate Use of CCRMA Resources and Equipment

As part of the Stanford community, we are responsible for following the Stanford University's official Computer and Network Usage Policy, which you should take a moment to review. The University also has official policies regarding commercial use and conflicts of committment. This means that CCRMA equipment - including audio equipment, copiers, printers, computers and studio equipment - is intended only for work directly related to CCRMA. This means work required for a CCRMA course (but not University courses in general) or work for officially CCRMA-sponsored research. Contact Matt Wright or Fernando Lopez Lezcano if you have questions about whether a particular use of the facilities is appropriate.

Computer accounts and other computer facility access privileges are granted to individuals only. You may use only your own account and access privileges you may not grant permission to any other person to use them.

Security

Everyone must take personal responsibility for security at CCRMA. If you see someone you don't know, it is not impolite to say something like, "Hi, my name is Pat. I don't think we've met - who are you?" in order to verify that someone belongs here.

Once you are a registered CCRMA user your ID will be activated for building access. This will give you access to the building at night and on the weekends. Do not give this card to anyone (we mean it!). If you make appointments to meet people here at the Knoll, please arrange to open the door for them.

NEVER prop open the outside doors after hours. If you see an outside door propped open, close it immediately.

Please do not let people into the building during off hours if you do not know them. You can call the police by dialling "911" from your mobile phone or "9911" from a campus phone.

Please make sure that all windows or doors are closed if you are the last to leave a work area. If you are not sure if you are the last one in the area, please take a moment to check, and if you find someone, tell them you are leaving so that they can take responsibility for closing doors and windows.

Parking

The area immediately around the Knoll is a C permit area. Parking permits and information about them are available from Parking and Transportation Services. Visiting scholars need to show their visiting scholar cards in order to obtain a parking permit.

Phones and Fax

There are phones throughout the building which you may use for local calls. The main CCRMA phone number is (650) 723-4971. CCRMA's fax number is (650) 723-8468.

To place a phone call first get a dial tone by taking a free external line (press one of the top five keys in the phone set that is not lighted). Dial your number at once if you are calling within Stanford (number of the form x-xxxx). Otherwise press "9" to access a second dial tone and a real external line. After that you can call locally for free.

You can call another CCRMA phone by pushing one of the appropriately labelled direct connection buttons or by pressing the "INTERCOM" key followed by the 3 digit number of the extension you're trying to reach. Please note that all phone sets are digital! You cannot connect a modem or any other analog phone related equipment to the line. Doing so will probably damage your equipment and/or CCRMA's small PABX.

Mail

U.S. mail and some Interdepartmental mail (internal Stanford mail, often abbreviated "ID Mail") gets delivered to the Music Department in Braun, and we pick it up there on a regular basis.  Please do not have personal magazines and technical journals sent to CCRMA as they are heavy and must be carried up the hill from the Music department by a CCRMA staff person. Faculty, staff and graduate students are assigned boxes in the Ballroom on the second floor of the Knoll.

Photocopying

CCRMA's main laser printer ccrma-np-1 (located in Grand Central Station) can photocopy and scan as well as print.  Also next to it is a secondary printer/fax, which can also photocopy.

These are for CCRMA-related work only, not for personal use. They are small-office devices, which means that they cannot withstand high-volume use. They are available to the entire CCRMA community during "normal" business hours and are free of charge. Please be a responsible community member and adhere to the "CCRMA-related only" policy.

Printing

Black and White Printing

The networked laser printers are primarily for CCRMA-related work only, not for personal use. It is common courtesy to realize that the network printers are a community resource. It is customary that if you need to print more than 50 pages of a document, please do so during evenings or weekends, or at a commercial vendor. Otherwise you will tie up the printers for too long.

 

Color Printing

CCRMA has a color inkjet printer that can print on stock up to 17" by 22". If you would like to use it to print posters and the like, the easiest way to do this is to:

1) Install the Epson Stylus Pro 3800 drivers on your laptop. 2) Create a document using the 17" by 22" page setup option. 3) Extend the paper feeder and output tray. 4) Load a piece (or more) of paper with the whiter and more matte side facing upward. 5) Connect to the printer directly via USB. 6) Print your document!

The printer is located in the Gear Closet. The paper and printer manuals are stored beneath the printer.

NOTE: Ink is expensive, so design your document accordingly!

HINT: Use the Epson Printer Utility to monitor how much ink you are using!!

Stanford ID Cards and Music Department Concert Passes

Faculty, staff and students are given Stanford ID cards which entitle them to the use of various facilities of the university. Visiting scholars receive a card which states the time frame of their visit and entitles them to the use of the university library system and the sports facilities.

All "CCRMA-lites" will also receive a Music Department concert pass which, when space is available, allows you to attend a Music Department concert and permits you to bring one guest. Some musical events at Stanford do not honor the Music Department pass so please check before attending.

Kitchenette

CCRMA has a small kitchenette on the third floor off the lounge which contains a microwave, toaster, coffee pot, espresso machine, refrigerator and sink. This kitchen is shared by everyone, so please clean up after yourself and please do not consume food that does not belong to you.

CCRMA follows the custom of many shared refrigerators: if food is unmarked, it is free for anyone to eat. This means you should clearly mark your food with your name and the date. The CCRMA staff reserves the right to throw away (or eat) any unmarked food or any food that appears to be too old. (This is not an invitation for you to let food just rot in the refrigerator; please be attentive and throw out any food that is beginning to grow fuzzy life forms.)

Both the refrigerator and sink provide filtered water; you can use your own reusable cup or one of CCRMA's, which of course you are responsible to wash afterwards.

Again, please follow common sense: don't leave dirty dishes in the sink and if you make a mess in the microwave or the refrigerator, please clean it up. In fact, if you see a mess that isn't yours, please clean it up - this makes it nicer for everyone.

Libraries

The Stanford Library System is open to all staff, faculty, and students. Visiting scholars are granted access to the libraries via their visiting scholar card.

CCRMA has a small reference library scattered about the building. This is a reference library only - books and journals should not leave the premises, but may be copied using the copier on the second floor.

Lockers

We have a small number of lockers available on a first come-first-serve basis. Graduate students, visiting scholars and staff who would like to use a locker should request one from Nette Worthey.

Smoking

Stanford University's "Smoke-Free Environment" policy prohibits smoking in all campus buildings and within 30 feet of "doorways, open windows, covered walkways, and ventilation systems".

Note that almost all of CCRMA's courtyard is within 30 feet of a doorway or potentially open window.