From its beginnings in the Stanford Artificial Intelligence Laboratories of the 1960s, CCRMA has tried to maintain an open and friendly environment. Nearly all of the resources are shared among researchers, faculty, and students in cooperation with each other. The number of people interested in working at CCRMA has grown faster than the facilities, and so it is especially important that all CCRMA-lites respect one another, and help to maintain an environment in which all of us can be productive and creative. This guide is an attempt to outline some of the policies and procedures - "rules to live by" - that will help us to maintain this cooperative environment.
Of course it is impossible to legislate "good citizenship" or a complete code of conduct because no list of rules can cover all possible cases. Really, when in doubt, follow these three simple ideas:
(1) Don't do anything that you wouldn't want someone else to do to you
(2) NEVER change ANY wiring in ANY studio for any reason (see a staff member for this) and
(3) ALWAYS make sure you lock doors and windows if you are the last to leave the building.
The facility is open to registered CCRMA users, which consist of undergraduate and graduate students, research staff, faculty, and visiting composers and researchers on a twenty-four hour basis. In order to use the facility you should have filled out a CCRMA registration form which is available from your sponsor and which must be approved by the CCRMA administration. This will allow you use of the various resources and access to the facility.
In return for use of the facility, we ask that you be respectful of the CCRMA community and work in a cooperative manner. Projects involving heavy use of CCRMA resources should be approved by a CCRMA staff person ahead of time. In general, see Jay Kadis, Fernando Lopez-Lezcano or Carr Wilkerson to make arrangements. To sign-up for the use of a studio or audio equipment, please see Jay Kadis.
Equipment should NEVER be moved, rewired, or rearranged without permission.
If an occasion occurs where you have to move other equipment for a short period of time in order to complete some work and you are not able to find a staff person, please send a message to Jay and leave a note as to where you have moved the particular piece of equipment. You are also required to put whatever you move back where it belongs after you use it. Before moving anything, you should also check to make sure that you are not disturbing someone else's work.
In general, if you have a problem with something, please see a staff person: Carr Wilkerson - general administration; Jay Kadis - audio equipment, studios, and MacIntosh administration; Fernando Lopez Lezcano - network, NeXT, Linux, and SGI administration.
If you haven't already, please take a minute to familiarize yourself with the list of Frequently Asked Questions about CCRMA.
As part of the Stanford community, we are responsible for following the official policy of Stanford University regarding computer resources usage, and you should take a moment to review this policy. The University also has official policies regarding commercial use and conflicts of committment. This means that CCRMA equipment - including audio equipment, copiers, printers, computers and studio equipment - is intended only for work directly related to CCRMA. This means work required for a CCRMA course (but not University courses in general) or work for officially CCRMA-sponsored research. Contact Jay Kadis, Fernando Lopez Lezcano, or Sasha Leitman if you have questions about whether a particular use of the facilities is appropriate.
Computer accounts and other computer facility access privileges are granted to individuals only. You may use only your own account and access privileges you may not grant permission to any other person to use them.
Everyone must take personal responsibility for security at CCRMA. If you see someone you don't know, it is not impolite to say something like, "Hi, my name is Pat. I don't think we've met - who are you?" in order to verify that someone belongs here.
Once you are a registered CCRMA user your ID will be activated for building access. This will give you access to the building at night and on the weekends. Do not give this card to anyone (we mean it!). If you make appointments to meet people here at the Knoll, please arrange to open the door for them.
NEVER prop open the outside doors open. If you see an outside door propped open, close it immediately.
Please do not let people into the building during off hours if you do not know them. You can call the police by taking a free external line (press any one of the top five buttons that is not lighted in one of the digital telephone sets) and dialling "9911".
Please make sure that all windows or doors are closed if you are the last to leave a work area. If you are not sure if you are the last one in the area, please take a moment to check, and if you find someone, tell them you are leaving so that they can take responsibility for closing doors and windows.
The area around the Knoll is a C permit area. Parking permits are available from the Parking Division. For information on parking fees and how to apply for a permit, phone 3-9362. Visiting scholars need to show their visiting scholar cards in order to obtain a parking permit. Parking fees are prorated throughout the year.
There are phones throughout the building which you may use for local calls. The main CCRMA phone number is (650) 723-4971. CCRMA's fax number is (650) 723-8468. Because we have a limited number of phones and phone lines, we ask that you not use the CCRMA phones and fax for personal calls unless necessary.
To place a phone call first get dial tone by taking a free external line (press one of the top five keys in the phone set that is not lighted). Dial your number at once if you are calling within stanford (number of the form x-xxxx). Otherwise press "9" to access a second dial tone and a real external line. After that you can call locally for free.
You can call another CCRMA phone by pushing one of the appropriately labelled direct connection buttons or by pressing the "INTERCOM" key followed by the 3 digit number of the extension you're trying to reach. Please note that all phone sets are digital! You cannot connect a modem or any other analog phone related equipment to the line. Doing so will probably damage your equipment and/or CCRMA's small PABX.
The analog phone connected to the fax machine is just for giving feedback to the caller when sending faxes manually; it should not be used for placing external calls.
U.S. mail and some I.D. mail (internal Stanford mail) gets delivered to the Music Department and we pick it up there on a regular basis. Please do not have personal magazines and technical journals sent to CCRMA as they are heavy and must be carried up the hill from the Music department by a CCRMA staff person. Faculty, staff and graduate students are assigned boxes in Grand Central Station on the second floor of the Knoll.
The photocopier (located in Grand Central Station) is for CCRMA-related work only, not for personal use. This is a small-office copier, which means that it cannot withstand high volume use. The photocopier is available to the entire CCRMA community during "normal" business hours and is free of charge. Please be a responsible community member and adhere to the "CCRMA-related only" policy.
Black and White Printing
The networked laser printers are primarily for CCRMA-related work only, not for personal use. It is common courtesy to realize that the network printers are a community resource. It is customary that if you need to print more than 50 pages of a document, please do so during evenings or weekends, or at the Campus Copy Center or at a commercial vendor. Otherwise you will tie up the printers for too long.
CCRMA has a color inkjet printer that can print on stock up to 17" by 22". If you would like to use it to print posters and the like, the easiest way to do this is to:
1) Install the Epson Stylus Pro 3800 drivers on your laptop. 2) Create a document using the 17" by 22" page setup option. 3) Extend the paper feeder and output tray. 4) Load a piece (or more) of paper with the whiter and more matte side facing upward. 5) Connect to the printer directly via USB. 6) Print your document!
The printer is located on the desk between Carr's and Chryssie's workspaces in the staff room. The paper and printer manuals are stored beneath the printer.
NOTE: Ink is expensive, so design your document accordingly! The paper is available at Keeble and Shuchat Photography on California Ave.
HINT: Use the Epson Printer Utility to monitor how much ink you are using!!
Faculty, staff and students are given ID cards by the University which entitle them to the use of various facilities of the university. Visiting scholars receive a card which states the time frame of their visit and entitles them to the use of the university library system and the sports facilities. All "CCRMA-lites" will also receive a Music Department concert pass which, when space is available, allows you to attend a Music Department concert and permits you to bring one guest. Some musical events at Stanford do not honor the Music Department pass so please check before attending.
CCRMA has a small kitchen available on the third floor off the lounge which contains a microwave, toaster, a refrigerator and sink. This kitchen is shared by everyone, so please clean up after yourself and please do not consume food that does not belong to you.
CCRMA follows the custom of many shared refrigerators: if food is unmarked, it is free for anyone to eat. This means you should clearly mark your food with your name and the date. The CCRMA staff reserves the right to throw away (or eat) any unmarked food or any food that appears to be too old. (This is not an invitation for you to let food just rot in the refrigerator please be attentive and throw out any food that is beginning to grow fuzzy life forms.) CCRMA provides spring water in a cooler on the second and third floors, but to be ecology-minded, please bring your own reusable cup. Please note that paper cups do leak after a while. Be careful not to leave a half empty (or half full) cup on a wood desk. The many circular stains on them will (maybe) remind you.
Again, please follow common sense: don't leave dirty dishes in the sink and if you make a mess in the microwave or the refrigerator, please clean it up. In fact, if you see a mess that isn't yours, please clean it up - this makes it nicer for everyone.
The Stanford Library System is open to all staff, faculty, and students. Visiting scholars are granted access to the libraries via their visiting scholar card.
CCRMA has a small reference library scattered about the building. This is a reference library only - books and journals should not leave the premises, but may be copied using the copier on the second floor.
We have a small number of lockers available on a first come-first-serve basis. Graduate students, visiting scholars and staff who would like to use a locker should request one from Sasha Leitman.
Stanford University policy prohibits smoking in all campus buildings. Smoking is permitted in the courtyard, but please don't smoke near open doors or windows where smoke may drift into the building.