Booking Events

Student/Guest Concert Production

Here is a chronological ordering of steps you should take to prepare for a performance:

  1. All concerts must be requested at least 2 weeks in advance of first rehearsal. This gives us reasonable time to secure the room, and secure a tech person for the event and rehearsal time. Many concerts and events need to have CCRMA tech person in attendance.
  2. Go to: http://music-calendar.stanford.edu/VirtualEMS/
  3. Enter your SuNet ID and password
  4. Click "Make a Request"
  5. Enter ALL pertinent info (this information goes directly to the Music Department staff since CCRMA concerts are also Music Department concerts)
  6. Go to https://ccrma.stanford.edu/room-guides/ccrma-stage or read the following pages.
  7. Request a CCRMA Booking Form from Sasha Leitman.  Fill it out and give it back to her.  (This will soon be an online form.)
  8. After Steps 5 & 7 have been reviewed you will receive notification of either approval or denial of request.
  9. If approved, a tech person will be assigned to your event.
  10. Please read the CCRMA Stage Guidelines found at: https://ccrma.stanford.edu/room-guides/ccrma-stage or on the following pages
  11. You are responsible for all clean up related to your event, including cables and any food you provide.

Additionally, it is possible to record your lab session or performance with prior notification.

Making a Concert Program

Build a page template that is 5.5"X8.5" with left/right margins of .69" and top/bottom margins of .59".

Page layout is right to left and format of 1,2,3,4.

Enter all of the program info in order.

When you go to print, choose options, under pages click "left pages, right pages, brochure", don't "print automatically inserted white pages", click ok

Then choose "properties".  the pages should be printed on letter as landscape, offsided-1.

Now you can print and check that everything is correct.  If you're pressed for time, you should get the program made from this hard copy.

To get a higher quality program, you should export to pdf and take the file to Kinkos. Your pagination will be lost, but then you have kinkos paginate.  They will want one day for a proof and then another to print.

There you have it!

PS. IF YOU ARE USING NEO OFFICE ON MAC OS X, FOLLOW THESE INSTRUCTIONS:

These instructions work for those starting with Letter portrait pages and want to end up with an 5-1/2 x 8-1/2 booklet (i.e. Letter folded in half.)

 

Concert Publicity

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